Why approved payroll locks

Most payroll mistakes that reach a bank aren't calculation errors. They're edits: a salary changed after the run was checked, a new allowance added after Finance signed off. The bank file goes out with the change, and nobody notices until an employee does.

What locking means

When Finance approves a pay run in OctaHr, the run locks. Salaries, allowances and deductions for that period can't be edited in place. Bank and mobile money files are built from the approved run only.

When something is wrong

Payroll still needs corrections. They go through one of two routes:

• An adjustment, logged against the next run, with a reason and the person who made it.
• An authorized reversal of the approved run, which needs the same approval again.

Both are in the audit log. When an auditor asks who changed what, there's an answer.

What it costs you

One extra step for a late change. In return, what Finance approved is what gets paid.

Book a demo to see a pay run go from calculation to lock.